Welcome to the Westside High School Band Program. Contained within these pages

will be all you need to become an active member of the band program. The policies

contained herein are not sealed in stone however, and changes will be announced as

needed throughout the year. Please read this handbook and have your parents read it.

The more you know about your program, the more success you will have in band.

The music program depends on individual responsibility. Every person involved in an

ensemble also has a responsibility to that ensemble. Listed here are the primary

responsibilities of the people necessary to achieve excellence.

The Music Students are responsible for themselves. They should strive for academic

excellence as well as musical performance. They should set professional examples of

behavior, attitude, and appearance. They should have pride in their music, their

ensembles, their school, their community, and THEMSELVES!

The Band Staff are responsible for educating the students. The band staff will set and

maintain high academic and musical standards for the students and create an atmosphere

that is conducive to learning.

The Music Parents are responsible for providing an atmosphere where students can learn

and develop. They are responsible for supporting the students as they strive for academic

and musical excellence.

Each of these items is a piece of the band puzzle. If any piece is missing, the band will

be incomplete. Please read all of the pages thoroughly and make sure you and your

parents understand the policies and procedures. If everyone, from the band staff to the

students to the parents works together, the band program will succeed.

Kelly N. Porter

Chad Allen

Director of Bands

281-920-8007

Grade: 9 – 12

Credit: 1

Prerequisite: Audition

The Wind Ensemble is the first ranked band. The band will participate in school

concerts, other events, and attends all UIL music competitions. Each member will

audition for participation in TMEA honor groups. The band rehearses during the regular

school day and each member is required to attend sectionals, and full band rehearsals

when scheduled outside the school day. Attendance at all rehearsals and performances is

mandatory. Everyone in the Wind Ensemble is part of the marching band.

Concert Dress For Wind Ensemble: All students will be required to purchase a concert

gown or tuxedo. Ordering information can be found in the appendix of this handbook.

• Foundations for Superior Performance by Richard Williams & Jeff King

• Pencil

• Black 1” Three Ring Binder

• Instrument

• Supplies (valve oil, reeds, etc…)

Grade: 9 – 12

Credit: 1

Prerequisite: Audition

The Symphonic Winds is the second ranked band. The band will participate in all school

concerts and UIL music competitions. The group rehearses during the school day and

each member is required to attend sectionals, and full band rehearsals when scheduled

outside the school day. Attendance at all rehearsals, clinics, and performances is

mandatory. Everyone in the Symphonic Winds is members of the marching band.

Concert Dress For Symphonic Band: All students will be required to purchase a

concert gown or tuxedo. Ordering information can be found in the appendix of this

handbook.

• Foundations for Superior Performance by Richard Williams & Jeff King

• Pencil

• Black 1” Three Ring Binder

• Instrument

• Supplies (valve oil, reeds, etc…)

Grade: 9 – 12

Credit: 1

Prerequisite: Ability to play instrument

The Concert Band is the third ranked band. The band will participate in all school

concerts and depending upon enrollment and instrumentation, participate in music

festivals and contests. The group rehearses during the school day. Extra rehearsals and

clinics will be scheduled as needed. Attendance at all rehearsals, clinics, and

performances is mandatory. Everyone in the Concert Band is a member of the marching

band.

Concert Dress For Concert Band: All students will be required to purchase a concert

gown or tuxedo. Ordering information can be found in the appendix of this handbook.

• Foundations for Superior Performance by Richard Williams & Jeff King

• Pencil

• Black 1” Three Ring Binder

• Instrument

• Supplies (valve oil, reeds, etc…)

Grade: 9 – 12

Credit: 1

Prerequisite: Audition and/or director approval

A percussion course which will provide marching and concert percussion techniques,

exercises, and ensemble work on snare, quads, bass drums, cymbals, timpani, mallets and

auxiliary. Each member will audition for participation in TMEA honor groups and will

be required to participate in the marching band. Students who enroll for this class will

study and practice the elements of marching, pit and concert percussion. Attendance at all

rehearsals and performances is required.

Concert Dress: For concerts and community programs, members of the percussion class

should dress in all black. When performing with the concert bands, students will wear

tuxedos and concert dresses. Ordering information can be found in the appendix of this

handbook.

• Pencils

• Music

• Stick bag

• Rest TBA announced first week of class (mallets, sticks, etc…)

Grade: 9 – 12

Credit: 1

Prerequisite: Audition/or instructor approval

The Jazz Band program is open to any interested student who is currently enrolled in the

band program or non-band students who play bass, guitar or piano. Interested students

must have auditioned and/or have instructor approval before enrolling in the course. The

audition consists of musical excerpts, etudes and/or scales as determined by the director.

Jazz Band is a two semester course therefore students should enroll for the entire year.

Special emphasis is placed on the performance of swing, latin, funk, jazz-rock and blues.

Specific topics and elements to be discussed include: style, form, balance, expression,

improvisational skills and concert etiquette. Because Jazz Band is a course within the

performing arts, some non-class time activities include performance for community

programs, contests, concerts and festivals. Enrollment in the course constitutes

agreement to fulfill all curricular and extra-curricular requirements.

Concert Dress For Jazz Ensemble: For concerts and community programs, members

of the jazz ensemble should dress in section shirts, black dress pants or skirt and dress

shoes.

• Essential Elements for Jazz Ensemble by Mike Steinel

• Pencil

• Instrument

• Supplies (valve oil, reeds, etc…)

Grade: 10-12

Credit: 1

Prerequisite: One year in a music course and/or instructor approval

Music Theory is the abstract principles embodied in music and the study of the sounds of

which it consists. It is the contemplation of music rather than the practice of music. In the

course, you will learn the foundations, rudiments, and properties of creating and

analyzing music. Sight-singing, melodic-dictation, and harmonic-diction is learned as

well. Students will use their knowledge from this course to take the AP Music Theory

exam given in early May.

(Information common for all bands)

• Refreshments – No gum, food or drink (other than water) are allowed in the rooms

except when authorized by the director.

• Litter – All trash (paper, broken reeds/drum sticks, etc…) is to be deposited in the

waste baskets provided.

• Vandalism – Acts of vandalism or willful misuse of school property will be dealt

with severely and appropriately. Every band member is responsible to help the

directors monitor and control vandalism, which includes writing or carving on

walls, destroying music, or breakage of school property.

• Library – Absolutely no student is allowed in the library without permission.

Music librarians are the only students that may enter. The copy machine is off

• Practice Rooms – Are designed for practicing, not social gatherings. You must

have a practice room pass to enter the practice rooms. In order to get your pass

you must leave your student ID and return the pass to get your ID. Any student

found in the practice rooms without a pass will be written up for being in an

unauthorized area.

• Lockers – All band students will be assigned a band locker. Students are highy

encouraged to place a combination lock on the locker. Students will keep their

instrument, music, and other necessary items in the locker. Students are not

allowed to leave personal items or any of their belongings in the band room area.

The band staff will recover all belonging in inappropriate areas.

• Valuables – Students should refrain from bringing valuables or leaving them in

the band room. The band staff is not responsible for stolen items. Please keep

these items with you at all times or do not bring them to school.

• Offices – Please knock, and if you are invited in, you may enter. Otherwise they

are off-limits to students. Student’s may not use the director’s phone without

permission.

• Any organization is judged, in the eyes of others, by the actions of its individual

members. Whenever you dress in a band uniform or wear other band uniform

identification (shirt, letter jacket, etc…), your actions reflect on the entire band.

ALWAYS conduct yourself is such ways that bring only CREDIT to yourself and

your band. ALWAYS conduct yourself with pride.

1. Students will follow all rules set forth in the Westside Way.

2. Sit Quietly and Attentively while the director is on the podium, or working

with another section.

3. Be Courteous to the instructor, visitors and peers.

4. Take care of restroom visits during passing time.

The bus ride to and from performances is part of the excitement of being a part of the

band. By following a few common sense rules, you can help make the trip a pleasurable

one for all concerned. Remember that most rules are made in the interest of efficiency

and safety.

1. Be sure you are on your assigned bus.

2. The chaperones will take attendance before departure. The buses will not move until

this is done. Please cooperate by sitting quietly until the attendance has been

completed.

3. Food, drink, and candy are not allowed.

4. You will take off any trash brought with you on the bus.

5. Do not put your hands, arms, head, or any other body part outside the window. In

addition, do not throw anything out the window for any reason.

6. Walkman or CD players WITH HEADPHONES are allowed on the bus. Absolutely

NO radios, or tape/cd players without headphones. This is a safety issue. Do be

aware, however, that although the buses are locked, thefts can occur (if you find that

any of your belongings are missing, notify the chaperones immediately).

7. Do not bring valuables on the bus.

8. Do not bring anything more than you need.

9. There is a time and place for everything. Students will refrain from PDA while

traveling or in uniform.

10. Listen to your chaperones. They are there for your safety and are following the

guidelines set up by the school and band director. A request from the chaperone is a

request from Mr. Scott. If you want to be treated with respect, you will give respect.

11. Different bus drivers have different rules. If a driver makes a request, you will follow

it. They are responsible for your safety.

12. ALL SCHOOL RULES ARE IN EFFECT.

13. When we arrive at a performance site, “BE FLEXIBLE.” The situation is a little

different at each site, but generally when we arrive:

• Stay on bus.

• Equipment crew exit first.

• When you get off the bus get your instrument, line up and wait for directions. In

unusual circumstances such as bad weather, your patience is greatly appreciated.

• Following the performance, return to the equipment truck (if applicable) and wait

patiently for the crew to unload your cases. Put your instruments in their cases and

get on the bus promptly.

• If you have any questions or problems, see a chaperone.

• Following the trip, all students are responsible for closing all windows (on school

buses) and cleaning up their area. Make sure to take all that belongs to you.

1. First Offense-warning/student conference/parent contact

2. Second Offense-detention and parent contact

3. Third Offense-parent conference and discipline contract.

Directors will assign additional/other consequences when necessary

Band members are expected to attend all rehearsals and performances. As a co-curricular

course, rehearsals and performances are part of the grading process. Students must be on

time for all band functions. Remember “Early is on time and on time is lake”. Any

student who is habitually tardy or has any unexcused absences from any performance

could be removed from the program.

EXCUSED ABSENCES FROM REHEARSALS: Except in cases of extreme emergency

or illness, band members will not be excused from rehearsal or performances. In the case

of illness, students are asked to call the band office as early as possible. A written excuse

from the parent or guardian is due within two days of the absence, and if you know ahead

of time about an absence, you must notify the directors BEFORE the day of the conflict.

Appointments or personal problems will be reviewed by the directors. You should try to

make appointments on days when there are no rehearsals. Check your calendar. All

absences affect the grade because of lost instruction time. Two or more absences may

result in the individual being placed on alternate status.

Excused absences from a rehearsal or performance:

1. Extreme personal illness

2. A death in the family

3. Religious holidays

4. Pre-excused with the directors for extenuating circumstances

UNEXCUSED ABSENCES FROM REHEARSALS: Any student receiving an

unexcused absence from rehearsal will receive a zero for that rehearsal grade. An

unexcused absence may result in the student being placed on alternate status, or being

temporary or permanently removed from the program. Please understand that full

attendance is needed to make rehearsals work. The following are a collection of

statements that are not acceptable:

UNEXCUSED REASON

SOLUTION

1. “Had to work”

Make arrangements with your employer in

advance

2. “Couldn’t get a ride”

Be responsible-find one (a peer)

3. “I didn’t know about it”

Check the calendar

4. “My parents are leaving town”

Let your parents know about your schedule

5. “I have a big test/lots of homework”

Don’t procrastinate

6. “I have a doctor’s appointment”

Schedule these around rehearsals

• Daily Participation 20%

• Concerts/Contests 35%

• Playing and Written Tests 30%

• Sectionals/After School Rehearsals 15%

Note: A student will not be penalized by grade if they become ineligible. This pertains

to football games, contests and parades. However, students will still be required to attend

rehearsals unless dismissed by the directors.

Extra credit will be given out during the six weeks grading period.This includes private

study, placement in Region Band, and attendance at a pre-approved concert or musical

event.

• Auditions for the bands are held in the Spring.

• A student may audition in November/December to make a move second semester.

• Students are expected to practice for improvement of playing skills, which they

will be tested on. The director has the right to hold back any student from

performing, without penalty of grade, if they are not prepared to perform or are

disruptive.

There is a band fee for all members in the band program of $200. NOTE: for

students in the jazz program as well, one fee covers all. This fee covers items not within

the school budgets. Examples of items covered are; band shirt, jazz band shirt, drill

writing, hourly personnel (marching, percussion techs, clinicians, etc…), uniform

cleanings, emergency supplies etc.. In addition, percussion students will pay an additional

$75 due to frequent replacement of equipment and heads. A payment schedule is posted

on the band calendar. Failure to pay the fee eliminates student from the extra-curricular

portion of the program (trips, football games, festivals, contests, etc…).

• Proper care and maintenance of school and personal equipment is vital to the

success of any band program. All equipment must be kept in good repair so that

proper individual as well as group progress is achieved.

• Any damage to a school instrument will be assessed by a professional repairman

and paid for by the student. NEVER ALLOW ANOTHER PERSON TO PLAY

ON YOUR INSTRUMENT, AS YOU WILL BE HELD RESPONSIBLE FOR

ANY DAMAGE.

• Instrument Usage Fee; There is a fee of $50.00 per semester for school

instrument rental. (waived if the student is asked by the director to move to the

instrument i.e. clarinet alto sax player asked to play soprano saxophone).

Each student will be issued music which should be put in their folder. Extra copies of

music is $1.00 a sheet for concert music, $.50for marching music, and $2.00 for sets of

drill charts.

The band uniforms for the 2007-2008 school year are brand new. All students will be

fitted and assigned a uniform. Uniforms will NEVER leave the school unless it is being

worn. Students will not be allowed to eat or drink (unless water) while in uniform with

the exception to snack bags during the third quarter of football games. It is our position

that the condition of one’s uniform reflects the pride one has in the program.

1. You are responsible for your uniform and its appearance at all times. If you lose

or damage any part of it, you must pay to have it replaced or repaired.

2. Uniforms must be kept neat and clean while in the student’s possession. One of

the Uniform Managers or the director must be informed before you take a uniform

from the uniform room.

3. When not in use on band trips (while riding the bus, etc.), the uniform is to be in

its garment bag and hanging or lying flat.

4. After every performance, neatly hang each uniform and return it to the uniform

racks.

5. Students will remain in full uniform for all public appearances unless directors

advise students otherwise (i.e. removing coat in the stands at football games)

• Solid black socks

• Solid black marching shoes (ordered through band department)

• Black dress shoes for concert season (Men my wear marching shoes).

• Band shirt (for marching season, ordered through band department).

No student may participate in an extra curricular activity that has not obtained at

least a 70 in each class he/she was taking the previous six weeks.

The student must have been promoted (they must not have been placed). If you do

not maintain your grades you will not be eligible to perform in extra-curricular activities.

If at the end of (3) three weeks you are passing all of your classes you may resume your

participation in extra-curricular activities. Curricular activities are not subject to this rule.

It is the student’s responsibility to keep up with all course work and be aware of their

grade averages in all classes.

For the purpose of eligibility, the following are extra-curricular activities for band.

This means no-pass, no-play is in effect on these activities:

• Football games

• Pep Rallies

• Band Contests (UIL, HISD, etc…)

• Region, Area, and State auditions and performances

• Solo & Ensemble Contests

*Football games, Band Contests, and parades are graded performances (see Grading, this

handbook)

The following are curricular activities for band. This means no-pass, no-play is not

• Band Concerts

• Programs during the school day

• After school rehearsals and sectionals

1. Maintain continuous eligibility

2. Participate in all scheduled performance activities of the organization

a. Evening concerts

b. UIL Solo & Ensemble

c. Large group festivals (HISD, UIL)

3. Students must have uninterrupted membership in band during their high school career

4. Attain an overall yearly average of 90 or above in band.

5. Earn 10 points in an academic year according to the following guidelines:

Completion of sixth consecutive semester of high school band

10 points

Completion of fourth consecutive semester of high school band

5 points

I rating, Class 1 Solo

5 points

I rating, Class 2 Solo

4 points

I rating, Class 3 Solo

3 points

I rating, Class 1 Ensemble

4 points

I rating, Class 2 Ensemble

3 points

I rating, Class 3 Ensemble

2 points

State Solo & Ensemble Contest

7 points(solo)

5 points (ens)

Region band/jazz auditions

1 point

Region band/jazz Membership

3 points

All State Band/Jazz Membership

6 points

Participation in all Pep Rallies

1 point

Participation in Graduation Performance

2 points

Officer

3 points

Drum Major

5 points

Help at Contests held at Westside Only

(a maximum of 2 per year)

.5 points

The objective of the band trip, is to give students experiences with a large group

of people that is truly unique. Students will have the opportunities to perform in venues,

receive assessment, and create wonderful musical experiences and memories that will

last a lifetime. This year’strip is tentatvly planned for the first part of spring break. More

information such as destination, and payments will be given to parents and students

within the first month of school.

Every student will receive a schedule of performances the band will be attending

throughout the year. Information regarding these events will be posted or given out. It is

the student’s responsibility to know this information. The classroom boards, and band

website should be checked frequently.

The UIL Solo and Ensemble Contest is held in February. The opportunity to be

evaluated as a soloist or member of an ensemble is a wonderful learning experience.

Participation in this event is REQUIRED for Wind Ensemble members and is encouraged

to all other band students. Preparations and selections of music should begin in

December.

1. Music must be selected from the UIL PML list

2. You must provide the original score for the judge with measures numbered

3. If you need an accompanist, a list will be provided, but it is up to YOU to call

them

4. Once entered in the contest, failure to perform may result in grade lowering

5. Students who receive a I on memorixed class one solos, or ensembles will qualify

for the state contest in Austin held in May.

The Houston All-City band is for all 9

th

-12

th

grade band members. Auditions and

the clinic/concert are held in January. Audition material is available from the directors.

Wind Ensemble members will be REQUIRED to audition while all other band students

are STRONGLY ENCOURAGED to participate. This honor group is one where we want

a large participation from Westside.

All-Region band is for 9

th

-12

th

grade students, and also features a full 9

th

grade

ensemble. Audtions for this honor group is held in December. Audition material is

available from directors in August. This group represents the finest musicians of our area.

While auditioning is not required, it is strongly encouraged and will make for a great

learning experience.

• Arrive 30 minutes prior to the student’s report time. This will give you time to

receive any last minute instructions and organize your belongings on the bus.

• Take attendance as students board the bus. Be alert for any rules violations (see

rules). Encourage students to take as little as possible with them. This is a good

time to get to know the students on a more personal level. Be friendly.

• When it appears that your bus is full have the officer on the bus double check the

attendance. You may need to retain order while this is being done. NOTE:

students on the loading crew will be last to board (you’ll get to know who these

people are).

• Report any absences to Mr. Scott. I will usually have the people I know to be

absent already marked off.

• Officers should have already checked for equipment as the students boarded. Just

to be on the safe side ask the band members if they have all their equipment. On

the bus they should have their garment bag and hat box.

• Only band staff and chaperones are allowed on the bus. If in doubt, check with

Mr. Scott. If you are chaperoning and have a young child, they may ride your

bus.

• While the bus is traveling, your job is simply to maintain order. We all have

different tolerance levels for noise, but use your own judgment concerning noise

levels.

• Band members are to remain seated in their seats at all times. They are not

allowed to sit on the arm or back of seats.

• If in doubt check with the bus driver. It usually is a good idea to ask the bus

driver to let you know when they are getting too loud for the driver.

• At the performance site, you may be asked to do the following:

1. Accompany groups of students to the restroom.

2. Remind students to dress quickly. You’ll always have one or two that think they

are going to a beauty pageant.

3. Keep the students on the bus until you get the word to unload.

4. Before unloading, make sure all windows are up.

5. Remind them to unpack quickly and line up. This varies according to

performance. We will let you know the specifics at the site.

6. Provide assistance to students when needed.

7. Distribute water when needed.

8. Except in specific situations, you should not be asked to carry a student’s personal

items.

• Sit in the stands by the band.

• Remind students that there is no eating or drinking in the stands other than

the water and the goody bags.

• Assist in facilitating the seating of the group.

• If you observe a problem, remind the student that their behavior was

inappropriate.

• No other students are to sit with the band members.

• While our band is performing on the field, make sure no one walks

through the band area.

• Accompany any students that needs to use the restroom.

• Following the game, assist in moving the band to the buses. Encourage

them to get their equipment to the buses quickly, and remind them not to

play their instruments on the way there.

• Have your attendance taker take attendance before departure.

• Occasionally, a student will not ride the bus home. Mr. Scott will let you

know who these students are.

• After the band is under the supervision of the band staff, you may go to the

stadium to enjoy the competition.

• Following the performance, report to the buses to supervise the loading of

instruments.

• Assist in moving the band back into the stadium to watch the remainder of the

contest.

• Maintain order in the stands, as the staff is usually busy reviewing the judge’s

tapes.

• Remind the students not to talk or comment loudly while another band is on

the field.

• After the awards, assist in moving the students to the buses.

• Have your attendance taker take attendance before departure.

• Be aware that each competition is different and last minute changes are

common. Be flexible.

• Note: Departure from the competition site is usually delayed do to the staff

meeting with the judges. This is good time to make sure no student has to

make a last minute trip to the restroom and is also a good time to distribute

water to those who are thirsty.

• Upon arrival at school, remind students to clean up after themselves (you’ll

have trash bags for them to deposit trash into), close windows and tke

everything with them.

• When the bus is empty, double check windows, overhead compartment,

floors, seats and under bus storage (charters) for trash and items that may have

been forgotten.

• An itinerary will be provided.

• A separate sheet will be provided regarding hotel and performance sites etc…

• NO girls are allowed in boys rooms and NO boys are allowed in girls rooms. We will

have a common area (hotel lobby, etc..) to mingle.

• Chaperones are to space themselves out throughout the bus (not all in front).

• Must have clear line of site from back to front, nothing in the aisle or hanging.

• Lights must be kept on in the back of the bus (most charter companies have this

light).

• Keep students seated.

• The restroom is for use only in emergency (keep eyes on it)

• Stand periodically to view all students and make your presence known.

• 2 chaperones must be awake at all times.

• Be aware of all noise around you, and remind students to be on their best behavior.

The students know what is expected of them, however, they sometimes forget or ignore

what they are told. Remind them in a friendly manner.

Show them the rule sheet if necessary.

Rules are often broken when teenagers do not see a purpose for the rules. Explain the

rule if necessary.

DON’T GET INTO A BATTLE WITH A STUDENT. Let the band staff know about

any difficulties that arise.

Deliberate disobedience will not be tolerated.

After a trip, the students know what to do and need very little help other than a gentle

reminder to move quickly and/or keep the noise down.

Our students, for the most part, are very cooperative and responsible. We’re proud of

them.

REHEARSAL TIMES:

The marching band will rehearse Tuesday, Thursday, and occasionally on Fridays from

4:00-6:30 p.m.. After UIL, the rehearsal schedule will be reduced (check your calendar).

With limited time to rehearse, and with a large amount of people, it is important to arrive

on time, not miss practice, and be FOCUSED. Take care of personal matters BEFORE

rehearsal begins.

3:55 Report to band room, be seated and have all materials ready

4:00 Attendance and announcements

4:10 Report to field to fundamental block, where you are called to attention

4:11 Rehearsal continues with fundamentals, music, and drill

Freshmen will need to order marching shoes in August. We will have the information

and forms sent to you in a summer mail out. Upper classmen wear the same shoes they

ordered as freshmen, unless they need a new pair or are new to Westside. In addition,

marching shoes will be required to wear during the practice before a performance.

Uniform Inspection Guidelines: In order for the band to look its best for a performance

the band will go through an inspection process. These guidelines are to be followed for

all performances (concert and marching). Students who do not meet inspection guidelines

may be removed from the performance. The following list of guidelines has been

prepared:

1. Overall good general appearance

2. Clean uniform

3. Clean shoes and laces

4. Clean instrument

a. Clean mouthpiece or reed

b. Working slides

c. Memorization of serial number

d. Clean pads and tone holes

e. Working keys

f. Corks not frail or torn

5. Uniforms completely hooked and buttoned/zipped

6. Pants length just touch the top of the shoes

7. No talking or moving in ranks

8. Shakos should be straight, slightly above the eyebrow, and clean

9. Heels and toes together

10. No jewelry

11. No lipstick

12. No heavy make-up or face paint

13. Only clear fingernail polish

14. Drum heads clean and in good condition

15. Sticks in good shape (and have an extra set)

16. Neck straps properly adjusted

17. Hair pulled back and tucked in shako (no hair should touch the collar of the

uniform)

18. Hair is of natural style and color

19. All questions answered “yes sir/ma’am” or “no sir/ma’am”

Transportation – The school will provide transportation to and from the stadium. All

students must ride the buses, no one will be allowed to drive themselves to the games (we

are an organization that rides together). Parents may pick their children up at Westside.

Please pick your child up promptly. Students that are picked up by their parents must call

their parents from the stadium during the third quarter. If a parent is picking their child

up from the stadium, Ms. Porter must have a note stating such on file in the band office

before the student boards the bus for the game.

Butler – 13755 S. Main St 77035

Delmar– 2020 Magnum 77092

Barnett – 6800 Fairway 77087

Memorial- Louetta Rd & Stuebner Airline Rd, Spring 77379

The students will wear their pants, band shirt, black socks and marching shoes. The hat,

plume and gauntlets will be kept in the student’s hatbox.

Students will put on the tux coat, overlay, baldrick and gauntlets. They will carry their

hat w/plume.

Students will put on coat, their hat, plume and gauntlets. Inspection will occure outside

the stadium or contest area. Violations may result in denied participation.

Hat boxes will be placed next to you. Hats and coats will be removed when the directors

advise you to. Students will NOT be allowed to eat food or candy in the stands. Prepared

snack bags will be allowed during third quarter.

This camp will be held June 3-7. The camp runs from 9:00 a.m. until 12:00 noon.

Incoming freshmen are also to attend this camp. We work on fundamental tone

production, stand music and basic marching style. We use this camp to determine whom

we will chart for the coming year.

This camp begins the first week of August. All students are required to attend. In this

camp we work on marching and music fundamentals, and the marching show. Students

must wear tennis shoes, socks, light colored clothing, hat, sunblock, and have a water

bottle. No sandals or open toed shoes. More information concerning the dates, times, and

details of the camp will be mailed to all homes at the beginning of July.

The leadership system of the band program is set up to aid in the proper operation of the

band and to provide opportunities for student leaders. It is the responsibility of each

officer to carry out his/her duties to the best of their abilities and always with a positive

attitude. Leadership for the next school year will be selected in May. Any student wishing

to be considered for the leadership staff, will have to fill out an application and

participate in an interview with the directors. Some positions will require other

specifications (see below).

An officer may be removed from office due to poor attitude, lack of good

leadership, and disciplinary problem. Members of the leadership staff must remain

eligible. If a member becomes ineligible they will be put on probation. If they become

ineligible a second time in the year, they will be removed from office. The term for

officers is June 1 through June 1.

Officer Council- this organization is composed of the drum major(s), President, and Vice

President.This organization will meet periodically during the year to plan band activities

for fund-raising, trips, etc… They are the student leadership of the band, and should be a

good example to others.

Responsibilities of the drum major(s)- organizing the band for rehearsal and field

performances. They are the director on the field and at other times designated by the

band director. They lead the band (with the council) in physical warm-ups prior to

marching rehearsals.

Interested students will audition in May after participating in a week long camp.

Additional conducting clinics may be offered in the spring. Selected drum majors will be

REQUIRED to attend a summer leadership camp to be chosen by the directors. Failure to

attend the camp will result in removal from the position. Fundraising can be arranged to

pay for the camp.

Summer Camp- All members of the officer and leadership councils are expected to attend

a leadership camp along with the drum majors, every year they hold the position.

Fundraising may be arranged to earn some of the money for camp.

These two positions will serve on the council and are considered two of the

highest-ranking officers. Interested students in president must be a rising senior and

students interested in vice president must be at least a rising junior. Responsibilities

include assisting the directors, drum majors, and act as liaisons between the students and

the directors. In addition to an application and interview, a student vote will help

determine these officers.

Section Leader responsibilities include running/conducting music sectionals,

teaching marching fundamentals to new students, and act as liaisons between the students

and council. In addition to an application and interview, students interested in this

position must attend the drum major week-long camp.

Vice-President of Jazz Band- Represents the jazz program in fund-raising, meetings,

etc…

Secretary- Open to students in grades 9-12. Assists with administrative duties, and keeps

attendance records for the marching band.

Historians- Open to students in grades 9-12. Keeps records (pictures, video, etc.) of the

year. Creates banners, posters, and maintains the display case as needed. Displays

scrapbook/video at band banquet and hands it over to new historian.

Librarians- Open to students in grades 9-12. Keeps music library organized and in

working order. Organizes music folders and adds any music missing from folders. Must

be able to work one week past the end of classes.

Jazz Program Librarian- Keeps music library organized and in working order. Organizes

music folders and adds any music missing from folders. Must be able to work one week

past the end of classes.

Uniform Manager and staff- Open to students in grades 9-12. Keeps uniform room in

order, student uniform numbers and condition of uniforms. Helps to distribute and

collect uniform for use and cleaning.

Equipment Managerand staff- Open to students in grades 9-12. Organizes a crew of

students to load and unload the equipment truck. Makes sure all necessary equipment

gets in truck and on field. Also responsible for locker assignments and school instrument

check-out.

Address_____________________________________________________Zip_________

Home Phone ( )_________________Pager_______________Cell_________________

E-Mail______________________________________.

Parent or Guardian Responsibility:

Name(s)____________________________________________Relationship___________

Address______________________________________________________Zip________

Home Phone ( )________________________Work Phone ( )________________

Pager__________________________________Cell_____________________________

Parent E-Mail__________________________________.

Students:

T-Shirt Size: Medium Large X Large XXLarge

(Circle One)

Men Woman Size_______

(Circle One)

_______________________________has my permission to participate with the Westside

High School Band on its HISD/Band sponsored trips, parades, rehearsals, and activities

as approved by the school district during the 2005– 2006 school year. In case of accident

or illness, the adult in charge has my permission to seek any emergency medical

treatment deemed necessary. I understand that I will be liable and financially responsible

for all costs incurred.

Date_________________Signed_____________________________________________

Fill out below if you have medical insurance.

Name of Insured________________________________________________________

Address of Insured________________________________________Zip____________

Insurance Co. Name________________________________Policy #________________

Phone____________________________

Emergency Contact:

Name_________________________________________Relationship_______________

Phone____________________________

Bring this signed form to the 1

st

preschool rehearsal or mail to:

Richard A. Scott

Westside High School Band

14201 Briar Forest

Name_____________________________________________________

Student’s Name______________________________________________

Address____________________________________________________

Zip________________ Phone______________________

Parent e-mail________________________________________________

Parent Involvement:

(Please Check All That You Would Like To Help With)

____Game Chaperone

____Contest Chaperone

____Uniform Check-In

____Fund-Raiser Book Keeper

____Spring Trip Organization

____Uniform Alterations

____Contest Equipment Truck Driver

____Data Input Specialist

STATEMENT OF COMPLIANCE

Required practice for marching band and all its components, outside the academic school

day cannot exceed eight hours per calendar week, (Sunday through Saturday).

Examples of activities subject to the UIL Marching Band Eight Hour Rule.

• Rehearsal (both full band and components)

• Group Instructional Activity.

• Breaks

• Announcements

• Debriefing and Viewing Marching Band Videos

• Playing off music

• Sectionals (both director and student led)

• Clinics

In addition, on performance days (football games and competitions), the amount of

practice and warm-up cannot exceed one hour (excluding scheduled warm-up at contest

site). Multiple performances on the same day do not allow for additional practice and/or

warm-up time.

The following activities are not included in the eight hour time allotment:

1. Travel time to and from rehearsals and/or performances

2. Rehearsal set up time

3. Pep Rallies, Parades, and other public performances

4. Practice for individual activities limited to All-Regiion/Area/State try-outs and

Solo-Ensemble preparation

Directors are responsible for the observance of these regulations. Directors in violation

will be subject to penalty in accordance with the UIL penalty structure applicable to all

UIL activities.

NOTE:

An extensive Q&A for the Eight Hour Rule for Marching Band can be

Found on the Music Page of the UIL Web Site at: www.uil.utexas.edu

“We have read and understand the Eight-Hour Rule for Marching Band as stated above.

We agree to abide by these regulations and understand our responsibility to report any

violations to the school authorities”

Parent Signature_______________________________________Date_______________

Student Signature______________________________________Date_______________

(Uniforms with White and/or Light Trim)

Dry-cleaning of garments tailored and having portions of the garments as white or light

trim can result in staining of the trim under certain adverse conditions. This is

particularly true of heavy shades of red, maroon, and green but may also occur in other

shades.

A. Total loads should not be made up completely of garments

containing white or light trim.

1. The ratio of fabric weight to dry-cleaning solution weight should

never be less than one pound of fabric to 50 pounds of sry-cleaning

solution. (Weight equivalent in gallons can be obtained from

solvent suppliers.)

2. Solvent flow should be within equipment manufacturer’s

specifications to insure proper liquor turn-over and filtration.

B. Detergent additives can increase the amount of bleeding and

staining onto white or light trims. Commercial establishments

should insure that they are using products which will minimize

bleeding. In no case should more than 1% of soap or detergent be

added to the dry-cleaning fluid.

C. At no time during the cleaning cycle should the temperature of

fluid exceed 90 degrees.

D. Drying temperatures should never exceed 135 degrees

Tear out and give to dry-cleaners if you are using a company that has not dry-cleaned a

Westside Band Uniform.

Please sign and return this page to Mr. Scott.

Student

Signature_____________________________________________Date__________

Grade_____________ Instrument_______________________________________

Parent Signature______________________________________Date____________